Roman Catholic 
Diocese of Ogdensburg

I. Purpose of Advisory Committee

The Members of the Advisory Committee advise the Director of Formation for Ministry on the development and implementation of goals and evaluation of programs of Formation for Ministry in the Diocese of Ogdensburg

II. Membership of Advisory Committee
Committee membership shall include:

A. Ex-officio members
1. Vicar for Education
2. Director of the program
3. Episcopal Delegate to Pastoral Ministers

B. The committee shall consist of five to ten members in addition to the ex-officio members and will include the Chair (or his/her designee) of each of the three Commissioned Lay Ministry Associations and the diocesan youth director. The composition of membership shall take into consideration geographic location, gender and recognized diocesan ministry groups such as pastors, pastoral administrators, parochial vicars, deacons, religious, and pastoral associates

C. Term of Membership
1. The Director shall appoint suitable candidates for a three-year term. Individuals may be reappointed for succeeding three-year terms.
2. The new member will attend the Fall meeting of the year of appointment. The final meeting will be the Spring meeting of the last year of appointment.

III. Officers of the Advisory Committee

A. The Chairperson shall be the Director of the Formation for Ministry program. The Chairperson shall:
1. Call regular meetings of the committee
2. Prepare an agenda and distribute to the members
3. Preside at all meetings
4. Direct the secretary to create and distribute copies of the minutes of the meetings to members
5. Call special meetings of the committee when deemed necessary
6. Appoint subcommittees as needed
7. Be spokesperson for the program and the committee

B. The Secretary shall be the Secretary to the Director and shall:
1. Record proceedings of the meetings
2. Distribute minutes of the meetings when directed by the Director as soon after the meeting as possible
3. Conduct correspondence relative to the committee
4. Publish agenda and notices of meetings ten days prior to the next meeting

IV. Duties of Advisory Committee 

A. The duties are as follows:
1. To raise program consciousness in our parishes
2. To collect and analyze data on academic programs, ministry development and spiritual formation
3. To recommend future academic and training areas
4. To evaluate strengths and weaknesses, needs and resources of the program
5. To study identified difficulties, prioritize them and find alternative solutions
6. To assist the Director as needed

V. Meetings of the Advisory Committee

Regular meetings of the Advisory Committee shall be held three times a year. Special meetings will be held as called by the Director or Committee.

Revised: May 2019 with 11/5/19 revisions from TRL and recommendations from JDC
Approved by Advisory Board: October, 2019